Whether you're importing raw materials or exporting finished products, proper documentation is critical for smooth international trade. This guide explains the essential documents required for both import and export operations.

Key Export Documents

• 📄 Commercial Invoice: A bill for the goods from the seller to the buyer that lists the price, terms, and description.
• 🚚 Packing List: Details items and packaging; used by customs to verify cargo.
• 📦 Shipping Bill / Bill of Export: A declaration of goods for export submitted to customs.
• 📃 Certificate of Origin: Identifies the country where the goods were manufactured.
• 🛃 Customs Declaration: Filed electronically via ICEGATE in India.

Key Import Documents

• 📄 Proforma Invoice: Initial quote used for import license application or L/C opening.
• 📥 Bill of Entry: Filed by the importer to claim the goods and clear customs.
• 📄 Import License (if required): Some goods require prior permission to import.
• 📜 Insurance Certificate: Shows goods are insured during transit.
• 🚢 Bill of Lading / Airway Bill: Proof of shipment issued by the carrier.

Regulatory Bodies and Portals

To manage import/export operations effectively, businesses should be familiar with:

• 📌 DGFT (Directorate General of Foreign Trade)
• 📌 ICEGATE (Indian Customs Electronic Gateway)
• 📌 EPCs (Export Promotion Councils)

Tips for Smooth Documentation

• ✅ Keep digital and physical copies of all documents
• ✅ Double-check HS codes and descriptions
• ✅ Coordinate with freight forwarders or CHAs (Customs House Agents)
• ✅ Stay updated with the latest compliance requirements